“As a club, we run a number of events each year to help fundraise for operational needs like greens maintenance. These events are essential, but managing payments was always complicated – especially when we had to collect a deposit up front and then a different amount afterward, depending on how many people actually showed up.
Before SportsPay, it was messy. We were using spreadsheets, manual emails, and chasing people down for payments. We needed a system that looked professional, was easy for our volunteers and corporate teams to use, and could handle both fixed and flexible payments without requiring a full accounting team. That’s when we discovered SportsPay, and the difference has been night and day.
We started by using the PayMe tool to collect event deposits – it took us less than 10 minutes to set up the form, and it looked professional right out of the box. We were able to share the link with our sponsors, collect payment instantly, and track who had paid in real time. The entire experience was smooth and required no back-and-forth.
After the event, we used the Request Payment feature to collect the remaining balances. What we I loved most was that we I could send each team a personalized payment request based on their final headcount – and the system would automatically remind them if they hadn’t paid. That follow-up alone saved us hours.
We also learned during our call that we could process refunds just as easily if needed, which gives us even more confidence when working with sponsors or handling cancellations.
Honestly, SportsPay has taken a frustrating, manual process and turned it into something that’s efficient, flexible, and reliable. Our club looks more professional, and our sponsors have commented on how easy the payment process is. We’ve already decided to use it for all our upcoming events this season, as well as for new memberships and renewals – and we’re even exploring using it for apparel sales, too.
If you’re running events and dealing with deposits, balances, or any kind of flexible payments, we can’t recommend SportsPay enough. It’s made a huge difference for our club.”
West Toronto Lawn Bowling Club Event Organizer, Ontario, Canada
